Register, route, track, alert and report without losing the trail.
Register internal and external documents with a unique reference. Print a cover sheet for paper. Search by reference, subject, sender, type, date or status.
Register a document →
FILE COVER SHEETDT-2026-001842
Keep this sheet on the front of the file.
Scan → check → confirm receipt| Desk | Date received | Received by / signature / note |
|---|---|---|
Send to a department or person. Confirm receipt before custody changes. Return, re-route or hold a document. Receive from a phone.
Follow a handover →Set processing time by document type, workflow or department. See time held per department. Automatic due-soon and overdue alerts notify the right people, with supervisor escalation.
Open alerts →Review document volume, processing time by department, bottlenecks and the longest outstanding work. Keep the complete trail, with limited external status where allowed.
View reports →| Department | Active | Longest wait | Average handling |
|---|---|---|---|
| Procurement | 2 | 4d 8h 0m | 1d 10h 30m |
| Finance | 4 | 4d 7h 0m | 1d 4h 50m |
| Legal | 5 | 4d 6h 0m | 1d 16h 31m |
| Records Desk | 10 | 4d 5h 0m | 5h 39m |
Automatic alerts notify the right supervisor when a document is due soon or overdue.
Find a reference, subject, sender, department or date.
Reference and access code show only the approved public status.
Manage departments, document types, turnaround rules and roles.
Keep file versions, notes and event history on the same record.
Follow one document from registration to completion, then explore the system on your own.